Request for Proposals (RFP) SSDN 2019 Peer Learning Charrettes
Small Grants to Support Big Ideas
All application materials must be emailed directly to Meg Jamison at email@example.com by the deadline. Download 2019 PLC RFP
2019 – 2020 KEY DATES
Launch Date of RFP
July 1, 2019
Due Dates for Proposals
Deadline #1 – August 31, 2019 (5pm Eastern Time)
Deadline #2 – October 31, 2019 (5pm Eastern Time)
Deadline #1 – Late September – Early October, 2019
Deadline #2 – Late November – Early December, 2019
FINAL REPORT DEADLINE
March 1, 2020
APPLICATION, BUDGET AND REPORT TEMPLATES
All application materials must be emailed to firstname.lastname@example.org by the deadlines.
Peer Learning Charrette Application Template
Peer Learning Charrette Budget Template
Peer Learning Charrette Report Template
WHAT IS A CHARRETTE?
In design fields, charrettes are intensive planning and design sessions where designers, citizens, and other stakeholders collaborate on a vision for a design or idea. A charrette may also refer to any collaborative session in which a group drafts a solution to a problem. SSDN’s Peer Learning Charrettes provide a forum for ideas and offer a unique advantage of giving and receiving immediate feedback for members as they sort through problems, educate themselves, design solutions, and engage appropriate stakeholders. Charrettes allow everyone who participates to be mutual creators of the solution.
Participants can use Peer Learning Charrette funds for in-person convenings or “charrettes.” SSDN will offer funding to help support travel costs and related activities. Site visits must be conducted by the final deadline and funding is distributed on a reimbursement basis only. See the section on grant distribution below for more information.
PEER LEARNING CHARRETTE PROGRAM GOALS
Building Authentic and Trusting Relationships
To allow members to build trusting relationships among peers working on similar issues
Intimate Exchange, Coaching, and/or Support
To provide members an opportunity for more face-to-face, intimate, and concentrated peer learning opportunities
To develop and share new capacities toward problem solving
Best Practice Dissemination
To collaborate on learning and implementation projects that have the potential to scale implementation throughout the region
BASIC PROPOSAL REQUIREMENTS
Who is eligible? Any SSDN member. Minimum participation requirement is two cities or counties. There is no maximum participation limit, but members should be mindful of budget limitations when considering participant lists.
What activities are eligible? Peer Learning Charrettes can include activities that members can access by application for reimbursement of funds. The types of activities that are supported include:
- Intimate peer-led discussions, review, direct mentorship, and/or coaching
- Convenings that are focused on exploring solutions, or taking action together, to address a sustainability challenge
All charrettes must be focused on best practice dissemination, where members focus on sharing best practices with the broader network after the charrette is complete.
Identify a “Lead Applicant,” who must be an SSDN member (applicants can be either a primary or secondary member), and who will take responsibility of the implementation of the activity, sign the grant contract, and submit the reports.
Participants must include at least two SSDN members, though non-SSDN members are permitted to participate.
It is preferred that the charrette physically take place in the nine-state southeastern region (in the states of AL, AR, FL, GA, LA ,MS, NC, SC, or TN). If the charrette is not going to take place in one of these states, please state the reason in your proposal.
Please note that Round Two applications are now due November 30, 2019.
GRANT SIZE AND USES
Peer Learning Charrettes will not consider proposals with budget requests from SSDN for more than $5,000. The intent of the fund is to support member-to-member exchanges, and generally those costs incurred include travel, lodging, and food. Based on SSDN’s experience, these costs range from $500 to $1,000 per person for up to two nights. While there is only one specific guideline for the amount one can request ($5,000 maximum request amount), SSDN anticipates that activities will generally cost around $2,000 to $3,000 to have a robust convening of four to six members.
A limited amount of the budget can be reserved for outside facilitation, where deemed necessary and appropriate for meeting charrette goals.
SSDN encourages participants to be mindful and creative of budget restrictions and incorporate sustainability into the planning of the charrette. SSDN requests that proposals compare costs using GSA per diem rates. If costs are outside of those rates, please submit a justification. SSDN may ask applicants to reduce costs in some cases, where applicable and appropriate.
Eligible Budget Items: Travel expenses (flight, rideshare, mileage, taxi, public transit, etc.), lodging expenses, limited amount of facilitator expenses, meals during the charrette, and other meeting expenses.